MCI Benelux SA is looking for an enthusiastic Senior Project Manager.

As our new Project Manager, you will be designing, planning, developing, and delivering events.

Your mission
 

Leadership & Relationship Management

• Regular and frequent communication with clients to monitor client satisfaction
• Planning of operational roles within their event/project teams
• Maintaining good internal communication within the event / project teams
• Maintaining enthusiasm and professional standards within their event / project teams
• When appropriate, proposing the full range of MCI services to current and potential clients

Project Management

• Implement and organise each project/event, from A to Z (design, plan, organise, deliver, measure results and impact) in line with the goals and objectives of the client
• Manage professional/technical and support staff on both a professional and administrative basis
• Day to Day project management with a properly usage of all MCI operational tools and SOP
• Building, maintaining and continual development of relationships with suppliers, negotiating best prices and deals, setting up credit agreements, raising purchase orders, negotiating rate with hotels/venues
• Regular reporting on project operational progress to the client
• Responsible for the logistics part (retro planning, timeline, operational planning, quality, budget, resources)
• Participating in event debriefings, gather client feedback and reporting on budget after closure of the event
• Work hand in hand with the PCO team and with the marketing team and report directly to the BU director

Communication

• Co-articulate and participate to the revision of all communication linked to the event with the client (i.e.: speaker briefing, script development, e-blasts, website content, etc.)
• Co-creation of event websites according to the given instructions (i.e.: content, speaker, registration) with the Customer Care Department

Admin, IT & Tools

• Demonstrate effective set-up and usage of available event management software (e.g.: Aventri, Cvent, EventsAir, TEAMS, Slido, etc.), virtual event platforms (such as MeetYoo, Swapcard, SpotMe), web conference tools (such as WebEx, Zoom, Interactio, Kudo)
• Respect of the GDPR regulations related to events and all connected activities
• Keep up to date with technological trends and devices to incorporate technology into projects

 Finance Management

• Capability to build and manage event budgets (cash flow, payment terms, cancellation, added value and savings)
• Ensure the profitability of the events and projects organised by managing and verifying all incomes and expenditures
• Operate proper financial reconciliations reconciliation of all projects handled
• Adherence to existing SoPs and financial guidelines

Your profile

• Eligible to work in the EU
• A minimum of 5 years experience in the meetings industry demonstrating consistent progression in roles and responsibilities
• Experience in planning, developing and delivering events in the private sector in an international environment
• A proven track record of managing and motivating teams and delivering small- and large scale projects in a service environment
• Fluent in English (verbal and written level C1); any additional European language is a plus
• Proficient in the Microsoft Office package (Word, Excel, PPT, Teams)
• Experience with management and operating of budgets / financial control 
• Assertive, proactive, client-centric but also flexible, agile and committed especially in busy periods
• Excellent inter-personal skills with an ability to motivate and coach people
• Leadership skills and problem-solving minded
• Time management skills as part of your DNA,
• Quick learner and easily adapt to a fast-paced environments,
• Able to travel all around the world
• Available to join the team rapidly
   

We Offer

The opportunity to work in an international and dynamic environment with multi-cultural colleagues:

• a full-time job (40h/weeks with 12 recuperation days per year)
• a competitive salary package which includes: meal vouchers, hospitalisation, and group insurance 
• continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)
• open-minded company with room for creativity & innovation