We are an independent global marketing communications group with a human‑first approach. We connect strategy, creativity, technology and operations to help brands and organisations grow with purpose. Our global network supports more than 1,200 clients across 34 countries, backed by over 35 years of experience. Under the mci group umbrella, our agencies bring together world‑class talent in strategy, creative development, account leadership, technology, production and research to shape meaningful, lasting impact.

MCI Benelux is looking for an enthusiastic Senior Association Coordinator to support and coordinate the delivery of services for several professional associations, with a strong focus on medical and healthcare communities.

At MCI Benelux, we don’t only “service” associations – we partner with them. As Senior Association Coordinator, you will contribute to the smooth coordination of governance, events, education, communications, and membership-related activities, working closely with volunteer leaders, and MCI’s multidisciplinary teams.

This role is ideal for someone who enjoys hands-on coordination, client interaction, and ownership of deliverables, and who wants to grow their responsibility within an agency environment.

The Senior Association Coordinator tasks include the following but are not limited to:

1. Account Coordination & Ownership

• Coordinate a portfolio of associations, each with its own structure, priorities, and activity calendar.
• Act as a key operational point of contact for clients, in close alignment with the MCI leadership team.
• Ensure all contracted activities are delivered on time, within scope, and to expected quality standards.
• Maintain a clear overview of deliverables, deadlines, and dependencies across accounts.

2. Governance & Volunteer Support

• Support the preparation, logistics, and follow-up of Board, committee, and governance meetings.
• Draft agendas, minutes, action lists, and follow-up documentation.
• Provide day-to-day support to volunteer leaders and committees, ensuring continuity and clarity.

3. Operational Delivery & Coordination

• Coordinate the delivery of events, education programmes, communications, publications, and working groups.
• Liaise with internal MCI teams and external suppliers to ensure smooth execution.
• Identify risks or challenges early and escalate them when needed.
• Support on-site delivery at key meetings and events when required.

4. Financial & Administrative Support

• Support budget tracking, invoicing, and financial follow-up for assigned accounts.
• Contribute to client reporting and internal status updates.
• Support annual planning and activity roadmaps under guidance.

5. Membership, Community & Volunteer Engagement

• Support membership operations and member communications.
• Support committees, task forces, and volunteer groups with structure and continuity.
• Ensure volunteers feel supported, informed, and respected, even when conversations are difficult.
• Keep the community engaged, informed, and moving forward.

Who we’re looking for

We’re not looking for a “perfect CV” – we’re looking for someone who gets associations.

You likely bring:

• Experience coordinating associations, projects, or complex client accounts.
• Exposure to medical or healthcare associations is an asset.
• Confidence interacting with Boards, senior volunteers, and executive stakeholders.
• Experience managing multiple workstreams or projects simultaneously.
• Basic understanding of budgets, reporting, and operational processes.

You are someone who:

• Is organised, reliable, and detail-oriented.
• Enjoys working with people and supporting collaborative environments.
• Communicates clearly and professionally, in writing and verbally.
• Takes ownership of tasks and follows them through to completion.
• Enjoys human interaction, dialogue, and relationship building.
• Takes ownership and pride in seeing things through.

Eligibility to work in Europe and fluency in English are essential; other languages are considered an asset.

Why join us?

• You’ll work with fascinating professional association communities, shaping the future of their fields.
• You’ll have real autonomy and responsibility, with space to grow your role and influence.
• You’ll interact with international Boards, experts, and leaders, not just internally.
• You’ll be part of a collaborative, experienced association team that values trust, learning, and mutual support.
• You’ll operate in a hybrid, flexible environment, with opportunities to travel and experience your clients’ communities firsthand.

We offer

• The opportunity to work in an international and dynamic environment with multi-cultural colleagues:

• A full-time job (40h/weeks with 12 recuperation days per year).
• A competitive salary package which includes: meal vouchers, hospitalisation, and group insurance.
• Continuous learning & development opportunities via our MCI Institute (online & offline L&D suites).
• Open-minded company with room for creativity & innovation.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!