Project Manager

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Project Manager

Our company is often referred to as the meeting planner’s guardian angel, ensuring the highest standards of delivery and critical planning for success. People and relationships are in the DNA of our company. Through our openness, passion, and expertise we make your vision a reality. We make it happen!

As our new Project Manager, you will be designing, planning, developing, and delivering events and communication programmes, offering the full range of MCI solutions.

Your mission

Leadership & Relationship Management

• Regular and frequent communication with clients to monitor client satisfaction
• Planning of operational roles within their event / project teams
• Maintaining good internal communication within the event / project teams
• Maintaining enthusiasm and professional standards within their event / project teams
• When appropriate, proposing the full range of MCI services to current and potential clients

Project Management

• For each event, implements, and evaluates organization and staffing to effectively accomplish the goals and objectives of the client; manages professional/technical and support staff on both a professional and administrative basis.
• Managing the project during the preparation phase and on-site, leads the project.
• Day to Day project management including all the MCI operational tools properly (BCom, GPA, Viper Crm, Clockwork, Health & Safety tools “EST”, etc.)
• Building, maintaining and continual development of relationships with suppliers, negotiating best prices and deals, setting up credit agreements, raising purchase orders, attending supplier visits to MCI where appropriate
• Regular reporting on project operational progress to the client
• Responsible for the logistics part (retro planning, timeline, operational planning, quality, budget, resources)
• Provide support on offer with the Account Manager/Account Director and the creative team
• Cross selling (MCI, Ovation, Dorier, etc.)
• Participating in event debriefings, gather client feedback and market intelligence
• Reporting to the Project Director (or Director Events) or Account Manager/Account Director regarding project and event objectives, budgets, resource planning
• Managing confirmed projects from A to Z

Financial Management

• Proper reconciliation (operational, financial) of all projects handled by their event / project teams
• Manage cash flow, payment terms, cancellation, added value and savings
• Ensuring the profitability of the events and projects organized, managing and verifying all income and expenditure

Your profile

• A minimum of 5 years experience in the meetings industry demonstrating consistent progression in roles and responsibilities
• Experience in planning, developing and delivering events and communication programmes in the private sector in an international environment
• A proven track record of managing and motivating teams and delivering small- and large scale projects in a service environment
• Fluency in French and English, additional languages strongly desired (German; Italian) 
• Good knowledge of computerized systems including word processing, spreadsheets, presentation packages and databases, preferably Word, Excel, PowerPoint 
• A proven track record of managing and motivating teams and delivering small- and large scale projects in a service environment
• Leadership skills
• Good written and verbal communication
• Ability to make decisions and to prioritize tasks as well as remain calm under stress
• Problem solving skills
• Ability to work both autonomously and as part of a team 
• Excellent inter-personal skills
• Ability to motivate and coach people
• Experience with management and operating of budgets / financial control 
• Professional education in Event Management, Hotel Management, Tourism or another relevant domain
• Responsible
• Excellent personal presentation
• Driving licence

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!