About aNd Logistix Inc. (an MCI Company):  

We are a dynamic and forward-thinking event management agency that hosts impactful conferences, bringing together industry leaders, innovators, and visionaries. Our events create meaningful connections, foster collaboration, and drive positive change. If you’re passionate about orchestrating seamless experiences and thrive in a fast-paced environment, this role is for you!

Position Overview 

As the Conference & Exhibits Manager, you will lead the strategic planning and execution of conferences and exhibit programs. You’ll oversee all aspects of tradeshow/exhibit management, including planning logistics and onsite delivery, while managing cross-functional teams and vendor relationships. You will also have conference planning responsibilities which may or may not involve tradeshow management. Your leadership will ensure flawless execution, client satisfaction, and continuous improvement across all event touchpoints. 

Roles and Responsibilities 

Strategic Planning & Leadership 

• Lead end-to-end planning and execution of conferences and exhibit programs 

• Develop and manage event budgets, timelines, and critical paths 

• Collaborate with internal teams and external stakeholders to align event goals and deliverables 

• Provide mentorship and oversight to junior team members and volunteers 

• Maintain documentation standards including function sheets, minute-by-minute schedules, and budget reports 

Exhibit Management 

• Evaluating venue suitability, supplier requirements, developing RFP documentation that incorporate client requirements but also venue regulations and branding opportunities for optimal impact 

• Oversee exhibit strategy, booth layouts, and vendor coordination 

• Manage exhibitor communications, materials distribution, and issue resolution 

• Ensure accurate fulfillment and delivery of client and sponsor giveaways 

• Supervise packing, shipping, and onsite setup of exhibit areas 

• Floorplan development to maximize our client’s requirements and their major partners. 

Risk Management & Compliance 

• Anticipate and mitigate logistical, financial, and reputational risks 

• Ensure events meet legal, ethical, and inclusivity standards 

• Assess venue compliance requirements to minimize risks during planning and execution phases. 

Marketing, Promotion & Negotiation 

• Crafting compelling messaging and outreach strategies 

• Securing favorable terms with vendors and partners 

Onsite Execution 

• Lead onsite exhibit operations and work with the registration team to facilitate exhibitor involvement before, during and after the tradeshow. 

• Ensure all event elements are executed according to timelines and standards 

• Manage onsite teams and troubleshoot issues in real-time 

• Oversee booth setup, sponsor activations, and attendee experience 

Post-Event Reporting & Analysis 

• Lead post-event debriefs and reporting 

• Analyze performance metrics and identify areas for improvement 

You will be taught our standards in preparing and coordinating:  

• Go Live Schedule 

• Registration Website and Reports 

• Meeting Minutes 

• Function Sheets 

• Minute by Minute 

• Critical Path Updates 

• Food & Beverage Budgeting 

• Overall Conference Budget 

Qualifications 

• Bachelor’s degree in hospitality, event management, business administration, or related field 

• Minimum 5 years of experience in event planning, registration, or exhibit management 

• Proven leadership and team management experience 

• Proficiency in Microsoft Office Suite (especially Excel and PowerPoint) 

• Experience with registration management software 

• Strong organizational, communication, and customer service skills 

• Knowledge of the MICE and Association industries, with practical insight into planning and execution of events and tradeshows (ranging in size from 500-2000 people) in the Toronto market 

• Bilingual English/French is an asset 

• CEM or CMP certification is a strong asset